A state code is a number given to a business by the state in which it operates. Also known as a state EIN, state employer ID, state tax registration or state tax ID, it’s used primarily for filing taxes and payroll.
When you add a state code to a payer employer record, Adams® Tax Forms Helper® will auto-populate the number on all your new W-2, 1099 and 1098 forms you create for that payer.
To add an employer/payer state ID number:
From your dashboard, go to “Payers.”
Next, click on the Payer for whom you want to add a State Code. Here, we’re selecting Ronald.
Next, click “State Codes.”
Next, click the “Create State Code” button:
Next, from the dropdown menu, select the state for which you’d like to create a code:
Here, we’ve selected Missouri:
Next, enter your State Code according to the format key provided:
Next, click the “Create” button:
Your State Code will appear and you can edit or delete as needed:
If you need to add another State Code for multiple businesses or accounts, simply click “Create State Code,” and then repeat the process, entering the State and Code number you need. Your state code(s) will automatically save, and you can always go back and edit or add new codes.
Good on you! You’ve added a State Code to a payer/employer.