From your dashboard, click on Forms.

Select the W-2(s) you’d like to print.

Next, click the Print button.

Next, tell Adams Tax Forms Helper whether you’d like to print your data onto IRS-approved tax forms, or if you’d like to make plain paper copies. Here, we’ll print onto a blank sheet of paper with a watermark for records or recipient copies.

Note: you cannot print a Copy A form when printing onto a blank sheet.

Paper filers, select “Print onto Pre-Printed IRS Form” to create your mailable red ink W-2 forms.

eFilers, select “Print onto a Blank Sheet” to create electronic or hard copies for your records. To ensure IRS compliance, these printouts are watermarked and not suitable for filing to the IRS or SSA. Choose Print onto a Blank Sheet, if you only need it for your records.

You can also choose to print with or without watermark, which will require a Print Access Code or purchase for Self-Print in the Helper. *A Print Access Code is only necessary for 2025 forms to print. Previous years' forms will print without it and without a watermark.

Be sure to select Copy B (Payer's copy) to print for your records.

Click "Continue."

Click the print icon.

Click Print.

Your copy will be sent to your printer.

Tip: Official IRS copies must be scannable, meaning they’re printed with a special red ink that can be read by Optical Character Recognition (OCR) technology.

Tip: It’s a good idea to load plain paper in your printer for a test print. That way, you won’t waste your pre-printed forms! Just hold your plain paper print in front of a form to check the alignment.

It’s also an excellent idea to check your printer settings before you begin.

Tip: The number one cause of avoidable form alignment issues are hidden printer settings for scaling and fit to page. Be sure to check that your Scale is set to Custom and 100%.

You can typically find scaling options in your printer’s system dialog under Printer Properties, Preferences or Advanced settings.

If your print settings were fine and your test print still revealed some alignment issues, Adams Tax Forms Helper can help you make some adjustments.

So, let’s go back to the print menu.

From the Print Menu screen, you can move your data right, left, up or down using the adjustment indicators. You can alter your margins in the adjustment fields.

Good on you! You’ve successfully printed a W-2 form!