Include your summary transmittal
Form W3 is also known as the Transmittal of Wage and Tax Statements.
You must submit this summary transmittal with all your Copy A W-2 forms.
Instructions for completing Form W-3 are listed on the W-3 form.
Avoid common errors
Avoid making the following errors that cause processing delays.
Do not: print plain ink copies of your W-2 copy A or W-3 form
If a box doesn't apply to you, leave it empty. Do not add "0"
Do not omit the decimal point and cents from entries.
Do not inappropriately check the “Retirement plan” checkbox in box 13. See Retirement plan.
Do not misformat the employee’s name in box e. Enter the employee’s first name and middle initial in the first box; his or her surname in the second box; and his or her suffix (such as “Jr.”) in the third box (optional).
Do not enter the incorrect employer identification number (EIN) or the employee’s SSN for the EIN.
Do not cut, fold or staple Copy A paper forms mailed to SSA.
Do not mail any copy other than Copy A of Form W2 to the SSA.
When to File
Click here to view filing deadlines.
Where to File
File your red ink Copy A of Form W-2 with a Form W-3 at the following address.
Social Security Administration
Direct Operations Center
Wilkes-Barre, PA 18769-0001
(for Certified Mail Use ZIP code 18769-0002)
File your W-2c (correction forms) and W-3c at the following address.
Social Security Administration
Direct Operations Center
P.O. Box 3333
Wilkes-Barre, PA 18767-3333