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Print a recipient copy after e-filing
Print a recipient copy after e-filing

You’ve eFiled to the IRS and SSA. Here are 3 ways you can send copies to your employees/recipients—from effortless to easy.

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Written by Adams Tax Forms
Updated over a week ago

Option 1. Use Adams® Print & Mail Assistant

This full-service option lets you leave the printing and mailing to us.

At the click of a button, we’ll transmit your data to our SOC 3 certified, audited mail facility. Your employees and recipients receive pristine prints on perforated sheets sent by the USPS®, First-Class Mail®. Additional fees apply.

Option 2. Print onto pre-printed tax forms

If you’ve already purchased pre-printed tax forms, you can use Adams Tax Forms Helper to print your W-2 employee copies (B, C and 2) or 1099 recipient copies (B, C, 1 or 2).

Just select your forms and click the “Print” link or “Print Selected” button on the records table to open the Tax Forms Helper print menu.

Select Print onto Forms

Click the large blue “Print onto Pre-Printed IRS Form” button.

In the print preview, you’ll only see the data from your record without any of the borders or lines from the form.

Tip: It’s a good idea to load plain paper into your printer for your first test print. Just hold your plain paper print in front of a form to check the alignment.

Before you print, check your printer settings. The number one cause of avoidable form alignment issues are hidden printer settings for scaling and fit to page. You can usually find scaling options in your printer’s system dialog under Printer Properties, Preferences or Advanced settings.

If you’ve done a test print and checked your printer settings, you’re ready to load your forms. Click 🖨️ to print onto your IRS forms.

For complete step-by-step instructions and more trouble-shooting tips from the Help Center, see “Printing on pre-printed forms”.

Option 3. Print onto blank or perforated paper

You can also print your employee or recipient copies onto plain paper from Adams Tax Forms Helper Online.

The IRS suggests that employee/recipient copies should be “easily separated”. So are perforations required? Not necessarily.

You can order perforated sheets from some office supply stores, or you can send forms on plain paper and allow the recipient to create the separations. The IRS merely requires that each copy is easily distinguished.

To Print W-2s and 1099s on plain paper

  • “Select All” or check and uncheck individual players as needed.

  • Click “Print Selected” to open the print menu.

  • From the Tax Forms Helper print menu, look for the Select Format drop-down and select the copy you would like to print (B, C, 1 or 2).

  • Choose “Print with Form onto Blank Paper” in the Helper print menu. You’ll see a preview of your form with your data and the form grid.

For complete step-by-step instructions and more trouble-shooting tips from the Help Center, see “Printing onto blank paper”.

Click 🖨️ to print your IRS forms.

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