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Printing a single record
Printing a single record

Here’s how to print a single tax form.

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Written by Adams Tax Forms
Updated over a week ago

Adams Tax Forms Helper Online makes it easy to print a single tax form. Simply click the “Print” link to the right of any given record.

Up top, you’ll see the record you just selected for printing in bold type.

You’ll also see the “Select Format” drop-down (by the arrow) . This menu will tell Tax Forms Helper Online which copies of your form you’d like to produce (copy D/1, B, C, 2 and so on).

In this case, we’ll print W2 copy 1/D in 2-down format.

Decide if you’d like to mask FIDs

Clicking this checkbox (circled) will mask any Federal ID numbers for privacy.

Set your paper selections

Next, tell Tax Forms Helper Online whether you’d like to print your data onto IRS-approved tax forms, or if you’d like to make plain paper copies.

Print onto Pre-Printed Adams Tax Forms

To print onto IRS-approved forms, click the “Print onto Pre-Printed IRS Form” button.

In the print preview, you’ll only see the data from your record without any of the borders or lines from the form.

Tip: It’s a good idea to load plain paper in your printer for a test print. That way, you won’t waste your pre-printed forms! Just hold your plain paper print in front of a form to check the alignment.

Before you run that test print!

It’s also an excellent idea to check your printer settings before you begin.

Tip: The number one cause of avoidable form alignment issues are hidden printer settings for scaling and fit to page.

You can typically find scaling options in your printer’s system dialog under Printer Properties, Preferences or Advanced settings.

In this example, you can see the additional scaling settings for a Brother printer. Here, scaling should be set to “Off.”

Correcting alignment issues

If your print settings were fine and your test print still revealed some alignment issues, Tax Forms Helper Online can help you make some adjustments.

Return to the print menu

Let’s go back to our printing home base. click the “Print” link to the right of any given record.

From the Print Menu screen, you can move your data right, left, up or down using the adjustment indicators.

Simply enter a number in the hundredths box and select right/left or up/down from the dropdown options to adjust.

Print onto blank paper

To print onto blank paper, select “Print with Form onto Blank Paper”. You’ll see a preview of your form with your data and the form grid.

Tip: Official IRS copies must be scannable, meaning they’re printed with a special red ink that can be read by Optical Character Recognition (OCR) technology.

If you’re printing red ink 1096, or W-3 forms, Adams Tax Forms Helper Online will only produce a watermarked printout of these forms that are for informational purposes only and not suitable for filing. Learn more.

You can view the entire printing process by watching this video tutorial.

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