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Printing multiple records
Printing multiple records

Here’s how to print your tax forms in groups for speed & efficiency.

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Written by Adams Tax Forms
Updated over a week ago

Adams® Tax Forms Helper® Online makes it easy to print multiple payer records at the same time.

To print your tax forms, select the appropriate tab to choose your form type (1099-MISC, 1099-NEC, 1098, etc.). Choose “Select All” or check or uncheck boxes to choose your payer/recipients.

Click the blue “Print Selected” button below the records table to open the Adams Tax print menu.

Up top, you’ll see the records you just selected for printing in bold type.

Tell Tax Forms Helper which copy to print

Look for the “Select Format” drop-down. This menu will tell Tax Forms Helper Online which copies of your form you’d like to produce (copy A, copy 2, copy C and so on).

Decide if you’d like to mask FIDs

Clicking this checkbox will mask any Federal ID numbers.

Set your paper selections

Next, tell Tax Forms Helper whether you’d like to print your data onto IRS-approved tax forms, or if you’d like to make plain paper copies.

Print onto Adams Tax Forms

To print onto IRS-approved forms, click the “Print onto Pre-Printed IRS Form” button.

In the print preview, you’ll only see the data from your record without any of the borders or lines from the form.

Tip: It’s a good idea to load plain paper in your printer first. That way, you won’t waste your pre-printed forms! Just hold your plain paper print in front of your forms to check the alignment.

Once you’re sure your data lines up, load your pre-printed IRS forms and print.

Print onto blank paper

To print onto blank paper, select “Print with Form onto Blank Paper”. You’ll see a preview of your form with your data and the form grid.

Tip: Official IRS copies must be scannable, meaning they’re printed with a special red ink that can be read by Optical Character Recognition (OCR) technology.

If you’re printing red ink 1096, or W-3 forms, Adams Tax Forms Helper Online will only produce a watermarked printout of these forms that is for informational purposes only and not suitable for filing. Learn more.

You can view the entire printing process by watching this video tutorial.

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